safety report

Vol. 1, Issue 23 (Mar 04) Reporting Health & Safety Performance

The edition is aimed at individual responsible for internal and external health and safety reporting.

IOSH (Institute of Occupational Safety and Health) recommends the inclusion of summary health and safety performance record in all annual reports. It is already a UK government recommendation.

It is a useful tool to prove to the outside world that you are a responsible employer and the companies audited accounts can be a useful position and placement for such statements as a start.

The annual accounts also can prove how much – or not as the case may be – was spent in the proceeding year on health and safety matters.

The annual accounts are being asked more often by Judges in the Courts of Law – to be provide evidence of expenditure.

There is common basis for each of the three levels suggested. (1) Data on annual outcomes, (accidents and ill health, time and incidents), (2) analysis of the data against targets and (3) indication of the priorities for the coming year (programme for continual improvement).

It is expected that as the organisation increases its commitment to managing health and safety hazards, that the organisation will build up from the first level.

Level 1 - minimal health and safety report.

Should be issued by all organisations, findings are compiled by the Directors (trustees for Charity) and presented in the annual report.

Level 2 – Comprehensive Internal health and safety report.

To be developed as organisations accept the business case for health and safety performance, rather than viewing it as a “compliance issue”.

Level 3 – External health and safety report.

Issued by organisations which value their public image and accept dialogue with external stakeholders being a key component in long term sustainability.

It is recognised that many organisations report internally i.e. level 2. The Board of Directors should be persuaded to report to level 1 and a phased implementation should be suggested.

The first year might consist of an overview paragraph referencing the internal health and safety report, whilst in subsequent year three could be fuller inclusion and progress to level 3 reports.

The ultimate goal is that all organisations should aspire to level 3 reporting, either as a stand-alone document or as part of a wider corporate social responsibility.

Reporting should reflect on the good things as well. Including reporting on zero accidents and incident, where applicable.

Data should be compiled for all work activities, including direct employment, others such as contractors and members of the public.

External Health and Safety Report

Typical reports should include: -

  • All internal generated data – thereby leading to increasing credibility.
  • Assurance that health and safety risks are appropriately included in all governance processes – with any national codes for organised risk management.
  • Key areas affecting health and safety
  • Board level responsibilities and assurance/verification process.
  • Extending the health and safety policy to cover joint ventures, contractors, partners in the supply chain.
  • Relevant international codes – in relation to recording and notification of accidents and diseases & occupational health management.
  • HIV/AIDS.
  • Human rights (i.e. child labour, freedom of association, collective bargaining, forced
  • labour including the supply chain.
  • Implementation of joint health and safety committees and other means of workplace consultation and involvement.
  • Training for all the levels and categories of employee.
  • Client/consumer health and safety monitoring and assurance.

It should also include commentary on the commitments to high standards of health and safety via policy statement. Short and long term improvement targets, the use of formal management systems, employee involvement. Together with any notable achievements and business impacts of major incidents.luding direct employment, others such as contractors and members of the public.

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