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Construction (Design and Management) Regulations 2015

The updated regulations came into health and safety law on the 6th April 2015.

In general there are to be three phases of a project.

  • Pre-Construction: Inception. Design and Planning.
  • Construction:The Construction Work, Design and Planning may continue.
  • Post Construction: Practical completion of the work and handover.

Construction works has many labels and there are no changes. Construction works will continue to include demolition and refurbishment.

Duty holders under ‘Construction (Design and Management) Regulations 2015′.

  • The Client: Any person for who construction project is completed. Commercial Client, construction work is in connection with business. Domestic Client, construction work is not completed in connection with business.
  • Designer: Any person who as part of their business, prepares or modifies a design. Arranges for / instructs a person under their control to prepare a design.
  • Contractor: Any person, who as part of their business carries out, manages or controls construction works.

If a project has, or is likely to have more than one contractor a client needs to appoint ‘in writing’.

  • Principal Designer: the Principal Designer (PD) who plans, manages, monitors and co-ordinates the pre-construction phase of the project.
  • Principal Contractor: The Principal Contractor (PC) who plans, manages, monitors and co-ordinates the construction phase of the project.

The difference from ‘Construction (Design and Management) Regulations 2007′ to ‘Construction (Design and Management) Regulations 2015′.

  • Construction phase health and safety plan required for all projects.
  • New role introduced – Principal Designer (PD).
  • Principals required if more than one contractor.
  • Changes to notifications of projects F10.
  • No detailed guidance related to competence.
  • The role of the CDM co-ordinator removed.

Clients.

Clients are key players; their duties are similar to ‘Construction (Design and Management) Regulations 2007′.

Appoint duty holders. If a client does not appoint a Principal Designer or Principal Contractor in writing they (the client) must fulfil the duties themselves.

Make suitable arrangements for managing the project. 


Provide pre-construction information. 


Ensure that welfare facilities are provided. 


Take reasonable steps to make sure the Principal Designer and Principal Contractor carry out their duties.

They can seek assistance from a competent person, (view the end of this general update). Accountability rests with the client.

There is more emphasis on the need to ensure that PD and PC carry out their duties.
‘Client Brief’ has been included as a straightforward way to assist clients setting out their expectations.

Adequate Arrangements.

Assemble the project team – designers and contractors. Appoint as early as practicable.

Ensure roles and responsibilities are clearly defined such as design responsibilities of contractors. 


Allocate sufficient time and resources.

Ensure there are effective arrangements for team communication, co-operation and co-ordination. 


Ensure that other duty holders are carrying out certain duties.

Ensure others carry out their duties.

That a Construction Phase Health and Safety Plan (CPHSP) be prepared before the Construction starts The CPHSP is required for all construction projects. 
Work can be carried out so far as is reasonably practicable without risk to H&S 


A Principal Designer prepares a Health and Safety File (this is towards the end of a project). Health and Safety files are needed on projects when more than one contractor 


The Principals’ comply with their duties to manage, monitor etc. their phase of the project such as through progress or project meetings
’On larger projects, client may value an independent review of standards’ (this may be someone like a Chartered Safety & Health Practitioner, view the end of this general update))

Ensure the Principal Contractor consults and engages with the site team and operatives and where appropriate the designers.

If clients need help and assistance in making any such arrangements, they could use the services of the persons who provide competent advice under the ‘Management of Health and Safety of Work Regulations’ such as someone who appears on the OSHCR www.oshcr.org. (Occupational Safety & Health Consultants Register). View the end of this general update.

Third Party Project Managers.

Project managers, contract administrators, clients agents etc. may help a client fulfil some of their duties (e.g. 
advising on appointments), they are
not a duty holder under ‘Construction (Design and Management) Regulations 2015′.

Notifications.

The online system of reporting projects will remain. The project is notifiable if it is, longer than 30 days and more than 20 workers on site at any point or over 500 person days. The client can request someone to notify on their behalf. The client must ensure that an up to date copy of the F10 notice is displayed in the construction site office.

Welfare.

The client should check these are in place from the very start of the project. They could agree that existing services are available, complete a site inspection or asking the Principal Contractor what is provided or available

Domestic Clients.

Domestic client’s duties fall onto either Contractor (if only one contractor on site) or
Principal Contractor (if more than one contractor on site). 


Can have a written agreement to transfer duties to Principal Designer. 


If a domestic client does not appoint a Principal Contractor and Principal Designer then by default: – a designer becomes the Principal Designer
a contractor becomes the Principal Contractor.

Pre-Construction Information (PCI).

Information in the clients’ possession or which is reasonable to obtain, such as a survey, that allows designers (including PD) or contractors (including PC) to fulfil their duties. An outline is to be provided – this is by default a client issue, often it is likely to be issued by the Principal Designer.

This would include information about the intended project, the clients’ brief, key dates, information on health and safety hazards, including design and construction hazards and how they could be addressed. Planning and management of the project. Health and Safety file information, possible from previous projects. What could be included at the end of the project. This should be relevant to the project, have appropriate level of detail and proportionate to the risks involved.

Access to the site
Construction vehicles, members of the public. 
Site boundaries or areas. Site security. Restrictions 
such as hours of work, environmental restrictions (e.g. tree protection orders). Proximity of schools, hospital. Key project dates. Construction sequences.

Significant and Unusual Risks.

Designers should share information about elements of 
the design that present significant risks. Information about unusual or complex risks that may be missed or misunderstood. They should not focus on well-known and well-understood hazards.

Competence.

Although it has been taken out of the regulations, there is still likely to be a some form of checks, the use of SSIP organisations ‘Safety Schemes in Procurement’ – www.ssip.org.uk. Is a cross recognition scheme.

The term ‘competence’ to be replaced with ‘by skills, knowledge, experience and organisational capability’, the current detailed guidance to be removed.

Appointing Designers (Including PD) and Contractors (Including PC).

Take reasonable steps to satisfy that designers or contractors appointed have the ‘skills, knowledge and experience and, if they are an organisation, the organisational capability’ necessary to carry out their work in a way which secures health and safety. 
Do not accept roles for which there is a lack necessary skills, knowledge, experience and organisational capability. The approach should be proportionate. Many designers (including PD) have track record of CPD such as ‘RICS’, RIBA’ and ‘CIOB’.

HSE guidance suggests that designers or contractors could assess themselves and supply evidence in line with PAS 91 – Construction related procurements pre-qualification questionnaires.

Individual Construction Workers Competence.

‘When you employ or control people doing work for you, you must make sure that: They have the necessary skills, knowledge, training and experience to do the job safely and without putting their own or others’ health and safety at risk’. Reference to Industry Certification Cards (CSCS etc.): – they should not be relied upon. Nationally recognised qualifications (e.g. NVQs etc.) are considered to provide assurance of workers’ abilities.

Principal Designers (PD) and Designers.

A designer has control over the pre-construction phase as a principal designer (PD). Appointment to be made as soon as is practicable, in any event before the construction phase begins. If the client fails to appoint then the client takes the duty role of the PD.

The PD must plan, manage and monitor the pre construction phase and coordinate (PMM&C) matters relating to health and safety during the pre-construction phase. To ensure that, so far as is reasonably practicable, the project is carried out without risks to health and safety. The pre-construction phase – ‘any period of time during which design or preparatory work is carried out for a project and may continue during the construction phase’.

The PD must take into account, the general principles of prevention (regulation 4 of the ‘Management of Health and Safety of Work Regulations’). The content of any construction phase plan (where relevant) and the content of any health and safety file (where relevant).

The PD ‘To ‘PMM&C’ the PD must identify and eliminate or control foreseeable risks to. Construction workers and those they could affect; 
those maintaining or cleaning a structure or those using a structure as a workplace. To coordinate health and safety matters, the PD must ensure that (in the pre construction phase) all persons co-operate with the Client, PD and each other.

(When within the PD’s control) provide PCI to every designer or contractor appointed (or being considered for appointment). When in place as the PD, liaise with the Principal Contractor share with the PC information relevant to ‘PMM&C’ during the construction phase.

Co-ordination
in the pre-construction phase, the exclusive duty to ‘co-ordinate’ the design is with the PD. Designers and Contractors and the Principal Contractor (PC) has no ‘co-ordination’ responsibility. Construction phase responsibility towards construction work rests with the PC.

Health and Safety File (HSF).

Prepare the health and safety file in the pre-construction phase that is ‘appropriate to the characteristics of the project’. Ensure that the HSF is ‘appropriately reviewed, updated and revised from time to time’, to take account of the work and changes. During the project the PC has to provide the PD with HSF information. If PD’s appointment ends before the PC’s pass the HSF to the PC. PC then responsible for update (etc.)
Last duty holder ‘standing’ passes HSF to Client (PD or PC).

The Contractor (including PC).

General site-based technical duties as ‘Construction (Design and Management) Regulations 2007′. 
’PM&M’ work and workers under their control. When more than one contractor must comply with any directions given by the PD or PC (no express duty on PD). If the only contractor respond to general principles of prevention. Draw up a construction phase plan or make arrangement for one to be created. 


The same role as Principal Contractor. Mirrored responsibilities (as PD) in adopting the general principles of 
prevention for design, technical and organisational aspects. Must ensure a suitable site induction is provided. 


 

 

 

 

Friday, July 3rd, 2015 services Comments Off

Health and Safety at Work Etc Act 1974 “HASAWA”

The issue of a suitable health and safety policy statement is a legal requirement where five or more people are employed – where less than five it need not be in writing.

The policy statement should generally consists of three sections:-

  • The statement of intent of the organisation.
  • The organisation of the operation, who does what and what responsibilities they have.
  • The arrangement section should set the objectives and aims of the organisation. This could mean compliance with current good practice and regulations and setting standards for the workplace.

When the policy is written it must be brought to the attention of the employees – providing them with copies and access to the policy is required. When any revisions have been made it must also be brought to the attention of the employees.

The employer must take active steps to promote it to be effective, this could include training sessions for employees, when working with others and perhaps advising clients and other trading partners.

Services we can provide.

We can prepare, write, issue, review and revise safety policy as required under Section 2(3) of the “Health and Safety at Work Etc Act 1974″.

Complete suitable audits and reviews – spot checks or full inspections, identification of hazards and reporting of incidents, accidents and near misses.

Downloads:

Audit Checklist (Microsoft Word .doc)
Accident Statistics (Microsoft Word .doc)
CDM Chart (Microsoft Word .doc)
Training (Microsoft Word .doc)
Workplace Pro-Forma (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Provision and Use of Work Equipment Regulations 1998. ‘PUWER’

The requirements of this regulation covers many areas of work equipment, from office equipment to large presses and machinery found on production lines. Many of the provisions found will not apply to the more basic types of equipment. For hazardous work equipment careful assessment will be required to ensure that the relevant provisions of the Regulations are complied with.

Taking into account suitability of equipment, maintenance inspections, specific risks, dangerous parts of machinery, protection devices, controls and control systems and lighting.

Assessment – PUWER (Microsoft Word .doc)

The following are likely to apply:-

  • inspection and maintenance of the work equipment,
  • provision of information, instruction and training,
  • marking of controls,
  • provide lighting on equipment that is necessary,
  • ensure that mobile work equipment for carrying persons is suitable,
  • ensure that mobile equipment has protection for rolling over,
  • ensure that mobile equipment has suitable facilities to prevent unauthorised starting,

Newer equipment should bear a “CE” mark to indicate that is conforms to relevant safety standards for the supply of equipment within the EC – but this may not necessarily protect the user and the employer where conditions are unsafe.

If equipment is purchased the risk associated with the operations must be suitably controlled. This could be by providing guards (fixed or automatic etc). Provision of training for the newly introduced work equipment and ensuring that safe working practices are issued, adopted and followed and ensuring that users of the equipment are competent.

Regular service and maintenance of the equipment will be required, suitable maintenance schedules should be adopted and include the nature and frequency of these maintenance tasks should allow for and include, the manufactures or suppliers recommendations,

Services we can provide.

Risk assessments, training advice and information.

Downloads:

Assessment – PUWER (Microsoft Word .doc)
Hand Arm Vibration – HAVS (Microsoft Word .doc)
Vibration (Microsoft Word .doc)
Hand Arm Vibration Measurements and Estimates (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Manual Handling Operations Regulations 1992

There are many persons being injured in the workplace due to poor lifting techniques. This regulation has been applied to cross-cover all workplaces. It requires the need to adopt a risk management approach to reducing risks of injury when persons undertake manual handling activities.

The definition of manual handling includes the following:-

Any transporting or supporting loads – this includes putting down, pushing, pulling, carrying and supporting a load whilst in a static position.

Where an effort is applied either directly or indirectly to a rope or level it is still considered to be manual handling.

Generally the main requirements for manual handling adopt a hierarchy of risk to avoid the need to carry out manual handling and assess the risk.

Services we can provide.

We can provide manual handling training to employers and employees.

Downloads:

Assessment – Manual Handling (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Personal Protective Equipment Regulations 2002

Taking into account suitability, design, usage and user.

We can complete thorough inspection of harness and associated personal protective equipment.

Identify the hazards.

When assessing the need first identify the hazards that may be present, such as eye protection, splashes of liquids, airborne dust etc, it might be appropriate to issue impact-resistant eye protection.

Employers need to take into account the nature of the hazard and the demands of the job.

Physical effort required methods of works, how long the PPE has to be worn, need for good visibility etc.

Provide more than one size. The general rule is that personal protective equipment should always fit the worker and not the other way around.

Workers who may have been involved with the selection process are more likely to accept the need for the provision of personal protective equipment.

Periodic examination could include the cleaning, disinfection, repair and replacement, and testing of the equipment.

Some equipment requires basic checks other equipment such as harnesses require greater inspection by a competent person.

Employers should ensure that:-

PPE is to be examined by a trained and competent person before it is issued to workers to ensure it is in good working order. Arrangements should be in place to clean and disinfect PPE that may be used by numbers of persons. Users of selected PPE should examine the equipment before using it to ensure that it is not defective. That the manufactures maintenance schedules are completed and that any examination and tests are recorded.

Services we can provide.

We can assist with the selection prior to use, inspections of equipment i.e. hard hats, fall protection harnesses hearing protection, etc.

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Tuesday, June 9th, 2009 services Comments Off

Asbestos

We can provide suitable training sessions either to management or operatives, using power point presentations, identifying where asbestos could be found and located, what to do if it is located, including working procedures.

Surveying, sampling and assessment of asbestos containing materials to MDHS 100.

Condition surveys and guidance on sealing or removal. Selection and control of contractors.

Audits, checks and inspection of the working areas, prior to and during operations.

Provide advice, guidance and information for compliance with the required ‘duty to manage’ asbestos in non-domestic premises.

Downloads:

Asbestos Material Assessment Algorithm (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Control of Asbestos Regulations 2012

The Control of Asbestos Regulations 2012 came into force on 6 April 2012, updating previous asbestos regulations to take account of the European Commission’s view that the UK had not fully implemented the EU Directive on exposure to asbestos (Directive 2009/148/EC).

In practice the changes are fairly limited. They mean that some types of non-licensed work with asbestos now have additional requirements, i.e. notification of work, medical surveillance and record keeping. All other requirements remain unchanged.

What has stayed the same?

  • If existing asbestos containing materials are in good condition and are not likely to be damaged, they may be left in place; their condition monitored and managed to ensure they are not disturbed.
  • If you’re responsible for maintenance of non-domestic premises, you have a ‘duty to manage’ the asbestos in them, to protect anyone using or working in the premises from the risks to health that exposure to asbestos causes.
  • If you want to do any building or maintenance work in premises, or on plant or equipment that might contain asbestos, you need to identify where it is and its type and condition; assess the risks, and manage and control these risks.
  • The requirements for licensed work remain the same: in the majority of cases, work with asbestos needs to be done by a licensed contractor. This work includes most asbestos removal, all work with sprayed asbestos coatings and asbestos lagging and most work with asbestos insulation and asbestos insulating board (AIB).
  • If you are carrying out non-licensed asbestos work, this still requires effective controls.
  • The control limit for asbestos is 0.1 asbestos fibres per cubic centimetre of air (0.1 f/cm3). The control limit is not a ‘safe’ level and exposure from work activities involving asbestos must be reduced to as far below the control limit as possible.
  • Training is mandatory for anyone liable to be exposed to asbestos fibres at work. This includes maintenance workers and others who may come into contact with or disturb asbestos (e.g. cable installers), as well as those involved in asbestos removal work.

What has changed?

  • From 6 April 2012, some non-licensed work needs to be notified to the relevant enforcing authority.
  • From 6 April 2012, brief written records should be kept of non-licensed work, which has to be notified e.g. copy of the notification with a list of workers on the job, plus the level of likely exposure of those workers to asbestos. This does not require air monitoring on every job, if an estimate of degree of exposure can be made based on experience of similar past tasks or published guidance.
  • By April 2015, all workers/self employed doing notifiable non-licensed work with asbestos must be under health surveillance by a Doctor. Workers who are already under health surveillance for licensed work need not have another medical examination for non-licensed work. BUT medicals for notifiable non-licensed work are not acceptable for those doing licensed work.
  • Some modernisation of language and changes to reflect other legislation, e.g. the prohibition section has been removed, as the prohibition of supply and use of asbestos is now covered by REACH (Registration, Evaluation, Authorisation and Restriction of Chemicals Regulations 2006).
Tuesday, June 9th, 2009 services Comments Off

Legal

Help line available at two levels during normal working hours ‘help desk’ by telephone and ’24-seven’ twenty four hours three hundred and sixty five days facility as required.

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Tuesday, June 9th, 2009 services Comments Off

Training

We can provide selected training for various needs including, but not limited to:-

  • Noise in the workplace,
  • Manual handling,
  • Control of Substances Hazardous to Health,
  • Material safety data sheets,
  • Accident prevention,
  • Confined space working,
  • Health and safety awareness,
  • Use and selection of personal protective equipment,
  • Legionella – legionnaires disease,
  • Asbestos awareness for management and operatives.
  • Mobile towers – safe erection, use and dismantling,
  • Risk assessment awareness,
  • Ladders and their safe use,
  • Construction (Design and Management) training such as the role of the CDM co-ordinator, the duties and obligations of the principal contractor, the requirements of the client.

Services we can provide.

We can provide many types of courses specific for your needs – contact us via e-mail. We can provide training seminars to enable the employer to complete their own internal risk assessments.

Recognised health and safety awareness training providers under the ‘CSCS’ scheme operated through the CITB (Construction Industry Training Board).

Downloads:

Training (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Workplace (Health, Safety and Welfare) Regulations 1992

The regulations deal with the structure and layout of the building as they affect workers and facilities for workers.

They apply to the following areas of the workplace:-

  • Maintenance of workplace and of equipment, devices and systems,
  • Ventilation,
  • Temperature in indoor workplaces,
  • Lighting,
  • Cleanliness and waste materials,
  • Room dimensions and space,
  • Workstations and seating,
  • Condition of floors and traffic routes,
  • Falls or falling objects,
  • Windows, and transparent or translucent doors, gates and walls,
  • Windows, skylights and ventilation,
  • Organisation etc of traffic routes,
  • Doors and gates,
  • Escalators and moving walkways,
  • Sanitary conveniences.
  • Washing facilities,
  • Drinking water,
  • Accommodation for clothing,
  • Facilities for changing clothes,
  • Facilities for rest and to eat meals.

Services we can provide.

We can carry out workplace audits and / or hazard spotting exercises in the workplace.

Downloads:

Workplace Pro-Forma (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Management of Health and Safety at Work Regulations 1999

The Management of Health and Safety at Work Regulations 1999 (The Management Regulations). Regulation 3 requires that suitable and sufficient assessment be made of:-

  • The risks to the health and safety of all employees whilst they are at work;
  • The risks to health and safety of all persons arising from company’s operations;
  • The identification of the measures required to comply with the relevant statutory conditions.

The Risk Assessments will be documented and revised if there is significant change in the risk. These Risk Assessments will be reviewed at least annually.

Interpretation of Risks.

  • Hazard: A situation likely to cause injury or damage to persons or property.
  • Hazard Material: A material likely to cause injury or damage to persons or property.
  • Risk: The probability that the hazard (hazardous material) will cause injury or damage to persons or property.

Link to: -

Assessment – Guidance (Microsoft Word .doc)
Audit Checklist (Microsoft Word .doc)
Checklist Hazards (Microsoft Word .doc)
Five Steps to Successful Health And Safety Management (Microsoft Word .doc)
General Hazards (Microsoft Word .doc)
Assessment – Shift Workers (Microsoft Word .doc)

Risk Assessments

Risk assessments will take account of the requirements of Regulation 4 and the associated schedule 1 of the regulations. These refer to the “Principles of Prevention” to be applied as set out below

(a) Avoidance of risks;
(b) Evaluation of the risks, which cannot be avoided;
(c) Combating risks at source.
(d) Adapting the work to the individual, especially as regards to the design of workplaces, the choice of work equipment and the choice of working and production methods, with a view, in particular, to alleviating monotonous work and work at a predetermined work-rate and to reducing their effect on health.
(e) Adapting to technical progress.
(f) Replacement of the dangerous by the non-dangerous or the less dangerous.
(g) Development of a coherent overall prevention policy which covers technology; organisation of work, working conditions, social relationships and the influence of factors relating to the working environment;
(h) Giving collective protective measures priority over individual protective measures and
(i) Giving appropriate instructions to employees.

Health Surveillance

Where indicated by risk assessment, the Company should provide health surveillance appropriate to health and safety risks identified by that assessment.

Where such health surveillance is indicated, the Company will require potential new employees to provide evidence to show that their surveillance has been in operation before the employment.

Health and Safety Assistance

The company should train supervisors to a suitable level of competence in health and safety. Such “Competent Persons” shall then be appointed to assist in the management of health and safety in the workplace.

The company should also appoint a qualified competent person, to be available to the for advice and assistance as required. This need not be an external appointment.

The company should arrange, for regular formal and informal consultation with its employees consultation on matters of health and safety, these could include ‘toolbox-talks’.

Formal meetings should be held as required, to discuss matters of health and safety. These could be in accordance with the Health and Safety (Consultation with Employees) Regulations 1996. Such formal meetings should be recorded in the Health and Safety meetings file.

Procedures for Serious and Imminent Danger

The company should establish procedures for serious and imminent danger. These may include bomb threats to the building, site or area, potential collapse of structures or working platforms, release of hazardous substances, fire

These procedures should as far as reasonably practicable be provided to the site. Where employees have been exposed to such situations, they should be provided with information on the hazards and any steps to be taken for self-protection.

The procedures should provide for work to stop and employees to go to places of safety for role call, a return to work should be prevented until the serious or imminent danger is passed.

Contacts with External Services

The emergency procedures set out should include advice on the local emergency services.The procedures should be site specific and include the methods of contact in emergency whether this is direct or via the site supervisor or other employers in shared workplace areas.

Information for Employees

Employees should be provided with comprehensible and relevant information on the following and will be required to confirm in writing that they have understood that information.

  • Risks identified by the assessment
  • Protective and preventative measures
  • Emergency procedures
  • The identities of appointed competent persons
  • Risks in workplaces where other employers are also present.

Co-operation and Co-ordination

Where other employers share the workplace the should: -

  • Co-operate with others to enable them to comply with statutory obligations
  • Co-ordinate the safety measures required
  • Inform other employers of the risks created in the course of the company’s work. In addition the company should provide comprehensive information on the work and procedures for the other employers.

The Company as Host Employer

Where the Company employs other employers as sub-contract or to provide a service, it should ensure that the employer / employees from the outside undertaking who are working on behalf of the company are provided with comprehensible information on: -

  • Risk to employees health and safety arising out of the work of the Company (host) employer
  • Measures taken by the company, and
  • The protective and preventative measures taken by the company as if they were its own employees.

Capabilities and Training

The company should; -

  • Take account of the capabilities of employees as regards to health and safety
  • Provide health and safety training to employees:-
  • On their recruitment – on exposure to new or increased risks, i.e. transfer to different work, new work equipment, technology, or systems of work.

Employees Duties

The Company should advise employees by training information and consultation that they are required to use machinery, equipment, dangerous substances, transport safety devices etc in accordance with the training and instructions given by the company.Employees should also co-operate with the company and report any shortcomings in the health and safety arrangements.

Temporary Workers

Before any new temporary employee shall commencement employment, the company should: -

  • Check the qualifications and skills required to carry out the work safely.
  • Provide information on the qualification and skills required to do the work safely.
  • Require the temporary employee to confirm that he/she has read and understood

New or Expectant Mothers

When the company employs new or expectant mothers, it should:-

  • Carry out specific risk assessment, which takes account of the work to be carried out, substances use and hours of work.
  • If it is not possible to avoid such risks and alternative suitable work cannot be found, then it may be necessary to suspend the employee from work. (Subject to the provisions of Employment Rights Act 1996)
  • The company should ensure that a medical certificate which confirms the fact so that the necessary changes can be to work patterns or duties.

Protection of Young Persons

Where the company employs young persons, it should:-

  • Carry out a specific risk assessment,
  • Where control measures taken against risk leave a residual significant risk, the young person will not be permitted to do the work.

Services we can provide.

We can complete many types of risk assessment, identification of hazards, evaluating the risks, principles to be applied, health and safety arrangements, health and safety surveillance, health and safety assistance, employees duties, risk assessment for new and expectant mothers.

We can act as your access to competent advice – contact us about our rates and fee structures.

Link to:

Assessment – Young Persons (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Lifting Operations and Lifting Equipment Regulations 1998 ‘LOLER’

Check and inspect lifting equipment and operation of the equipment to ensure that it has received periodic examinations and inspections.

Taking into account protection against slips, trips and falls, means of access and egress, operator and user protection, the means of summoning assistance and/or help, marking of the lifting equipment.

Link to:-

Risk Assessment in Lifting Operations (Microsoft Word .doc)
Assessment – LOLER Advice (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Health and Safety (Display Screen Equipment) Regulations 1992 ‘DSE’.

Workstations should meet the requirements of the Health and Safety (Display Screen Equipment) Regulations. The employer has to undertake a risk assessment of the workstation and analysis of work stations, taking into account requirements of those workstations, assessing health and safety risks of working with display screen equipment (visual display units (VDU)) use of the mouse and mobile and portable laptop computers.

You should ensure that the person completing the assessment is competent to do so. You must remember to include others who work away from the office – persons who work from home/travelling business representatives etc. Information, instruction and training as required must be provided to the users of the equipment.

Services we can provide.

Initial assessments and on-going assessments of the workstations.

Link to:-

Assessment DSE (Assessment – DSE (Microsoft Word .doc) & Assessment – DSE 1 (Microsoft Word .doc))
Assessment – Workstation (Microsoft Word .doc)

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Tuesday, June 9th, 2009 services Comments Off

Control of Substances Hazardous to Health Regulations ‘COSHH’

The regulations have been amended by the “Control of Substances Hazardous to Health (Amendment) Regulations 2004″, the definitions for exposures have been altered from OES and MEL to read “workplace exposure limit” (WEL).

The “workplace exposure limit” is for a substances hazardous to health means the exposure limit approved by the Health and Safety Commission for that substance in relation to the specified reference period when calculated by a method approved by the Health and Safety Commission, as contained in the HSE publication “EH40 workplace Exposure Limits 2005″ as updated from time to time.

Where there is exposure to substance hazardous to health, control of that exposure shall only be treated as adequate if -

  • The principles of good practice for the control of exposure to substances hazardous to health set out in the schedules are applied,
  • Any workplace exposure limit approved for that substances is not exceeded, and
  • For a substance which carries the risk phrase R45, R46 or R49 or for a substance or process which is listed in schedule 1 or which carries the risk phrase R42 or R42 / R43 of which is listed in Section C of HSE publication “Asthmagen? Critical assessments pf the evidence for agents implicated in occupational asthma” as updated from time to time.
R42 May cause sensitisation by inhalation
R42/43 May cause sensitisation by inhalation and skin contact
R45 May cause cancer
R46 May cause heritable genetic damage
R49 May cause cancer by inhalation

There are other amendments to the regulations and this should not be read and taken as a complete update.

The requirements of the regulations are listed below: -

Regulation 6 – assessment of health risks created by working with hazardous substances.
Regulation 7 – prevention or control of exposure to substances hazardous to health.
Regulation 8 – use of control measures.
Regulation 9 – maintenance, examination and test if control measures.
Regulation 10 – monitoring of the exposure at the workplace.
Regulation 11 – health surveillance
Regulation 12 – provision of information, instruction and training.

We can complete assessment of health risks created by working with hazardous substances.

General Information.

Failure to comply with the COSHH regulations can lead to legal prosecutions under the “Health and Safety at Work Etc Act 1974″ and is subject to penalties under the act and can lead to civil claims.

It aims to establish suitable levels to which all employers and employees must work by using basic principles of Occupational Hygiene such as identification, evaluation and control. The COSHH regulations lay down the essential requirements along with stepped hierarchical approach for the control of substances and for the protection of persons who may be exposed to those substances. In effect they require employers to plan, manage and monitor the use of chemical, micro-organisms and other substances hazardous to health.

Substances hazardous to health have been defined as “all substances that have the potential for causing harm to person’s health”. A substance that is hazardous is not just a single chemical substance or compound, it includes mixtures of these compounds, micro-organisms, allergens or the synergistic effects between them.

The COSHH regulations apply to all substances that may already have been classified as being in the very toxic, harmful, corrosive or irritant under the “Chemical (Hazard Information and Packaging for Supply)(Amendment) Regulations)”.

Biological agents capable of causing infection, allergy, toxicity or other human health hazards, in the form of dust at a substantial concentration in air. Not listed in the category above, but which can create a health hazard comparable to any of them.

These factors are defined as hazardous to health, but additional factors need to be taken into account. Such as different forms of the substance may present different hazards. Many substances contain impurities that could present greater hazards than the substance they contaminate. Some substances have a fibrous form which may present a potentially serious hazard to health if the fibres are of a certain shape and size. Combined or sequential exposure to various substances may have an addictive or synergistic effect.

Excluded from these regulations are asbestos, lead, materials producing ionising radiation’s and below ground in mines. These have their own legislation and regulations that would govern their exposure.

Assessment.

The COSHH regulations require that no work, which is liable to expose persons to substances hazardous to health, shall be carried out unless an assessment has been made. An assessment can be defined as “an evaluation of the risks to health and then deciding on the required action to remove or reduce those risks”.

Every employer is required to carry out an assessment of the risks to health created by any activity likely to expose employees to any substance hazardous to health. The purpose of the assessment is to enable a valid decision to be made about measures necessary to control substances hazardous to health arising out of or in the course of work.

suitable and sufficient assessment should include: -

  • An assessment on the risks to health.
  • Steps required which need to be taken to achieve adequate control of exposure.
  • Identification of other action necessary to ensure control.

How far you have to go with control measures, monitoring, health surveillance will depend on the results of the assessment. A number of tasks must be included within the assessment.

  1. Assembling information about the substance.
  2. The work and working practices and procedures.
  3. How the substances are used.
  4. Evaluating the risk to health.
  5. Deciding what other further precautions are needed to comply with the regulations.
  6. Recording the assessment, unless the risks are so low that it is unnecessary to record them.
  7. Reviewing and revising the assessment when changes take place i.e. work practices and procedures, how the substances are used.

The following is an aid to assessing what may be required to complete the assessment process to meet the whole of the COSHH regulations.

CONCLUSIONS.
FURTHER ACTION.
Risks insignificant now and it is not reasonably foreseeable that they could increase in the future. Finish assessment now. No precautions necessary for the purpose of COSHHR.But review assessment if circumstances should change or alter.
Risks high now and not adequately. Identify and implement immediate interim measures for preventing or controlling exposure. Even consider stopping the process. Assess longer-term control requirements.
Risks are controlled now, but could reasonably become higher in the future. Determine precautions to maintain control and minimise chances of higher exposure occurring. Decide additional measures for regaining control in case high-risk event does occur, despite precautions.
Uncertain about risks. Nature of hazard where known, but uncertain about degree of criteria i.e. extent of hazard. Measure and compare exposure and possible and/or use other standards of good practice. Obtain specialist advice if necessary.Determine what, if anything has to be done about improving control or exposure.Decide what arrangements are needed to sustain control.
Cannot decide about risk, not enough information. Find out more as necessary and/or seek advice or help until it is possible to arrive at conclusion.Meanwhile apply principles of good occupational hygiene to minimise exposure.

The following hierarchy of control measures available is to prevent exposure to substances hazardous to health.

  • Substitution with less toxic substance.
  • Isolation or enclosure of process.
  • Local exhaust ventilation.
  • General ventilation.
  • Personal protective equipment (PPE).
  • Controlled exposure.
  • Hygiene measures.

Although substitution with a harmless or less hazardous substance is the ideal option, in practice engineering controls or personal protective equipment are the measure most widely used and employed.

Local exhaust or extract ventilation is the standard control measure for dealing with dusts, vapours and fumes that are generated from a source point.

All control measures should be properly maintained and regular checks should be made to ensure they continue to work or operate as intended, so that prevention or adequate control of exposure is sustained.

Where local exhaust prevention is provided it shall be thoroughly examined and tested at least every fourteen months.

Personal Protective Equipment (PPE) is the last line of defence against substances hazardous to health. It is unacceptable to require employees to be encumbered by PE when the process itself could or should be enclosed, or the hazardous substances could be eliminated by substitution.

Other methods to control exposure are to: -

  • Stop using the substance.
  • Use the same substance in less hazardous form.
  • Prevent or minimise the extent to which dusts, gases, vapours and fumes are given off.
  • Limit the area of contamination.
  • Restrict the numbers of employees exposed.
  • Introduce regular cleaning.
  • Provide safe means of storage and disposal of substances.
  • Prohibit eating, smoking or drinking in the locality.
  • Provide adequate welfare facilities and washing and changing areas.
  • Set up and control system to ensure that clothing and equipment are properly used and maintained.

The control methods are not restricted to inhalation (breathing), but must also be able to tackle ingestion (through mouth), through skin absorption and general contact where these routes of entry into the body are potentially harmful.

Control measure employed shall also include for any contingency plans for emergencies such as spillages.

Maintenance of Controls.

All control measures that are provided to meet the requirements of the regulations must be maintained to ensure that they continue to be effective in preventing or adequately controlling exposure of employees to substances hazardous to health.

The term “maintenance” covers any work completed to sustain the efficiency of control measures not just carried out by maintenance personnel. It includes visual checks, inspections, and testing, servicing and remedial works.

For some examinations, such as local exhaust ventilation, a detailed specification is provided within the code of practice, for other areas only the outline is indicated.

The operation and use is also effected by the need to protect adjacent work areas and the possible release of harmful emissions into the environment.

Monitoring.

Monitoring means the use of valid occupational hygiene techniques to conclude a quantitative judgement of the exposure of employees to substances hazardous to health.

When monitoring is required it should be completed at least every twelve months, except where frequencies are stated in the relevant schedules of the regulations.

Monitoring strategies are required to maintain adequate controls, protect the workforce health and at the assessment stage, to establish the extent to which potentially hazardous substances represent a risk to health.

Airborne contaminants involve the periodic use or continuous sampling of the atmosphere at the workplace and will sometimes require sampling in the breathing zone by the use and means of personal sampling equipment.

The “Health and Safety Executive” (HSE) document EH42 provides useful advice on the principles of monitoring. This should be used with the HSE guidance note EH40 that deals with occupational exposure standards.

Health Surveillance.

The aims of health surveillance where employees are exposed to substances hazardous to health in the course of their work are:-

  • The protection of the health of the individual employees by the use of detection as soon as possible, of any adverse changes which may be attributed to exposure to substances hazardous to health.
  • The collection, maintenance and the use of date for the detection and evaluation of hazards to health.
  • To assess, in relation to specific work activities involving micro-organisms hazardous to health, the immunological status of employees.

Health surveillance includes the keeping of individual health records and setting up of procedures for monitoring employee health.

  • Biological monitoring, the measurements and assessment of workplace agents and the metabolites.
  • Biological affect monitoring, the measurement and assessment of early biological effects in exposed workers.
  • Medical surveillance, clinical examinations and measurements of physiological and psychological effects of exposure to hazardous substances in the workplace, as indicated by alterations in body function or constituents.
  • Enquiries about symptoms, inspections or examinations by a suitably qualified person.
  • Inspection by a responsible person.
  • Review of records and occupational history during and after exposure, to check correctness of the assessment or risks to health and to indicate if the assessment requires reviewing.

For certain substances and processes which may give rise to identifiable adverse health effects, the health surveillance measures must be carried out. These records must be kept for at least forty years. Information, Instruction and Training.Every employer undertaking work which may expose any employees to substances hazardous to health has a duty to ensure those employees are provided with such information, instruction and training as is suitable and sufficient for them to know about the hazards and risks to health. It should include, but is not necessarily limited to the following:-

  • The risks to health created by exposure.
  • The precautions that need to be taken.
  • Instructions and training on how to use and maintain control measures.
  • Information on any environmental monitoring and health surveillance conducted and completed.
  • Emergency procedures.

It is also the responsibility of the employer to ensure that any persons carrying out work in connection with the employer’s duties under COSHH, such as ventilation contractors, environmental advisers/consultants, medical staff and other non-employees have such information, instruction and training as is necessary for them to complete their work task safely and effectively.

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Construction

Compliance with the “Construction (Design and Management) Regulations”.

Full site inspection, audits of documentation and hazard spotting exercises.

Recognised health and safety awareness training providers under the ‘CSCS’ scheme operated through the CITB (Construction Industry Training Board).

Provider of ‘Tool-box-talks’ documentation.

Regular and routine site safety inspections.

Downloads:

Personal Protective Equipment Safety Helmets (Microsoft Word .doc)

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Fire and Fire Precautions in the Workplace

We can complete fire risk assessment as required under the "Regulatory Reform (Fire Safety) Order 2005".

This includes the following stages:-

  • Hazard spotting.
  • Eliminate, control or avoid the risks.
  • Checks on existing fire provisions of services.
  • Combustible materials.
  • Persons at risk.
  • Means of escape.

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Documentation

Supply and implementation of detailed "Safety Management Systems" with links to "quality assurance" (QA) system and BS 8800; Both have its links to ISO 9002 – "QA" – systems and ISO 14000 series.

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Environmental impact assessments, policy statements and procedural requirements

Internal air quality, air quality monitoring, for levels of carbon monoxide (CO), carbon dioxide (CO2), relative humidity (RH) & ambient air temperature.

Noise at work assessments, advice on selection of suitable control measures.

Sick Building Syndrome, Identification including temperature humidity, air quality, lighting, dust levels, microwave radiation.

Bacteriological analysis, Various checks and tests for identification of microbiological contaminants or levels of contaminants present.

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Legionella – Legionnaires Diseases.

In general, conditions, which permit legionella to proliferate and aerosol to be created, should be avoided.

Where, this is not practical, the risk should be minimised and controlled by reducing the release of water droplets and controlling the water quality. In relation to all water systems, proliferation may be avoided by: -

  1. Protect systems against external contamination, such as providing lids to storage tanks.
  2. Avoid water stagnation by keeping the pipe lengths as short as possible and tanks no larger than is necessary. Eliminate “dead legs” wherever possible.
  3. Maintain design temperature in both hot and cold water systems by providing efficient heating for hot water systems and adequate insulation for all pipes and fittings.
  4. Keep systems clean, tanks and other items need to be readily accessible for cleaning.
  5. Maintaining effective management of the services.

Control strategy features.

These have been identified by the “Health and Safety Executive” “Legionnaires’ Disease – The control of legionella bacteria in water systems” Approved code of practice and guidance reference L8.

  • Establish control level. The effective level of the control parameters (such as temperature, concentration of biocide etc) will need to be identified.
  • Achieve Control Level. The system should be capable of delivering and maintaining the effective level. (The rate of addition of some components may need to be varied as the rate of water usage changes).
  • Ensure Control Level. There should be some means of measuring the parameter to ensure that it is being achieved throughout the system.
  • Records. To be kept of the procedures/precautions.

Control Measures.

The traditional approach is that hot water should be stored at 60o C and distributed so that, after one minute of running a temperature of at least 50o C is attained at outlets. Cold water storage and distribution should be at 20o C or below.

At water temperature of 43o C and above there is a risk from scalding. Where a significant scalding risk has been identified the use of thermostatic mixing valves at baths and showers should be considered to reduce the water temperature. These need to be placed as close as possible to the point of use.

For most systems routine inspection and maintenance will usually be enough to ensure control if the following checks are made and appropriate remedial action taken when necessary.

  • Water temperature at calorifier / cylinders / hot water heaters.
  • Water temperature at a representative number of outlets.
  • Condition and cleanliness of storage tanks.
  • Condition of calorifier / cylinders / hot water heaters.
  • Condition of accessible pipe-work and insulation.
  • Operation of thermostatic mixing valves.

We can provide.

Legionnaires Disease, risk assessment as required by “The control of legionella bacteria in water systems” Approved Code of Practice and Guidance (ACOP).

Sampling for legionella and water quality, bacteriological sampling and inspections, checks, reports and analysis.

Information, instruction and training programmes, reviews of current practices, advice and re-assurance.

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Work at Height

We can provide various types of resources for operations of this nature, including risk assessment and issue of selected personal protective equipment.

We are able to act as a competent person for the regular and routine thorough inspection of the protective equipment i.e. harnesses.

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Other Areas

Confined Spaces – advice and training.

Link to Confined Spaces Working (Microsoft Word .doc)

RIDDOR – Reporting of injuries, diseases and near misses.

Link to REPORTING OF INJURIES, DISEASES AND DANGEROUS OCCURRENCES REGULATIONS 1995 (Microsoft Word .doc)

Control of lead at work – assessments, safe systems of work.

Link to Control of Lead at Work Regulations (Microsoft Word .doc)

Electricity at work – inspection, reporting and advice on PAT (portable appliance testing).

Link to Assessment Elec PAT (Microsoft Word .doc) & PAT Test (Microsoft Word .doc)

Control of contractors – selection and use.

Link to Use of Contractors (Microsoft Word .doc)

We are able to assist in approval to the “CHAS” – Contractors Health and Safety Management Systems

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